InvoiceIQ AP by Analytos
AI Accounts Payable
Automation
InvoiceIQ AP by Analytos reads supplier invoices, matches them to purchase orders and receipts, and posts clean bills into your ERP.
What it is
InvoiceIQ AP by Analytos is an AI-powered accounts payable automation platform for mid-market finance teams. It captures supplier invoices, performs 2-way and 3-way matching against purchase orders and receipts, routes exceptions for review and approval, detects duplicates, and posts into existing ERP workflows without requiring a rip-and-replace.
Category: AI Accounts Payable Automation. Developed by Analytos.
Who it is for
- Manufacturers & distributorsBuying physical goods against purchase orders and receipts.
- Multi-site & project businessesConstruction, logistics, field services and retail, coding to site, job or department.
- AP and shared servicesTeams working one shared queue of supplier invoices.
- Controllers and financePeople who have to explain every posting to an auditor.
9
named match checks with your own tolerances
3
segments decided on every line: GL, class, department
1
rule nobody can switch off: the bill must equal the invoice
0
model calls when a bill is posted
Product facts, not customer results.
How it works
Capture → validate → match
→ exceptions → approve → post
Capture
From a shared Microsoft 365 or IMAP mailbox, exactly once, or by upload. Text PDFs and scans.
Validate
Every line read and reconciled to the printed total, with where each value came from on the page.
2-way / 3-way match
Against the purchase order and the goods receipt, line by line, with your tolerances.
Route exceptions
Anything unproven lands in a routed folder with the reason: variance, pending receipt, duplicate.
Approve and post
A person approves; the bill posts to the ERP with its match report attached.
Problems it solves
Where AP time actually goes
Manual data entry
Every bill read by a person and retyped into the ERP.
Matching delays and exception queues
Receipts arrive late, prices drift, and the queue grows while someone chases them.
Duplicate risk and weak audit trail
The same invoice arrives twice, and six months later nobody can say why a line was coded that way.
Capabilities
What InvoiceIQ AP does
Built for businesses that move physical goods
| Real-world situation | What InvoiceIQ AP does |
|---|---|
| PO and receipt discrepancies | Line-level price and quantity checks with tolerances; variances flagged, not paid. |
| Partial receipts | The bill is composed from what was received; the rest waits in Pending Receipt. |
| Late receipts | A nightly job advances waiting bills and emails the PO originator about overdue ones. |
| Freight and tax | Placed on the right sublist by rule; never counted against received goods. |
| Multi-plant coding | Plant, class and department from the PO, or from site signals on non-PO bills. |
| ERP coexistence | Your ERP stays the system of record; InvoiceIQ AP posts a finished bill into it. |
Matching
2-way and 3-way matching,
done for you
- PO exists
- Vendor identity
- Price within 2%
- Quantity ≤ received
- Not already billed
All three have to agree before the bill can be paid.
2-way match
“Is this the bill I agreed to?”
Compares the bill against the order. Same items, same quantities, same price you agreed? Then it can be paid. It cannot tell you whether anything arrived — so it suits services, subscriptions and blanket orders.
3-way match
“…and did it actually arrive?”
Adds the goods receipt. Ordered, received and billed all have to agree before a penny moves. If the goods are still on their way, the bill simply waits — and releases itself the night the receipt is logged.
Integrations supported today
| System | Status |
|---|---|
| Oracle NetSuite | Live in production |
| Stockly | Posting path supported |
| QuickBooks | Adapter in progress |
| Microsoft 365 / IMAP mailboxes | Live, exactly-once intake |
| Excel and CSV lookups | Live |
| SAP, Oracle Fusion, Epicor, Infor, Dynamics | Not built; one adapter against the same model |
Security and governance
- A person approves every posting
- The composed bill must equal the invoice, or the post is refused
- Rules run in a restricted sandbox, never a model, at posting time
- Every rule versioned with one-click rollback
- Deployed in your environment; you own the code
Evidence
- CapabilityLive in production with a client on NetSuite. We cannot name the client, but we will walk you through how it runs.
- CapabilityThe golden rule, the duplicate guard and the Posting Log ship in every deployment.
- TargetClose reduced from 7–10 days to 3–4: a proposal target, not a measured result.
InvoiceIQ AP knowledge hub
Answers to the questions
accounts payable teams ask
Frequently asked
questions
InvoiceIQ AP by Analytos is an AI-powered accounts payable automation platform for mid-market finance teams. It captures supplier invoices, performs 2-way and 3-way matching against purchase orders and receipts, routes exceptions for review and approval, detects duplicates, and posts into existing ERP workflows without requiring a rip-and-replace.
Analytos (Analytos Labs). InvoiceIQ AP is not related to other products that use the name InvoiceIQ.
No. It sits on top of the ERP and posts finished bills into it.
NetSuite is live in production; Stockly is supported; QuickBooks is in progress. Other ERPs are one adapter against the same model.
No. It prepares and posts the bill; you pay it the way you do today.
We do not quote a percentage. Every bill must reconcile to its own printed total or it does not post, and anything unproven is held for a person.
No. It is deployed into your environment and mapped to your vendors and chart of accounts.
Ready to stop keying invoices?
Let your rules do the coding and matching, so your team can do the accounting.
Contact us
Talk to us about
InvoiceIQ AP
Book a walkthrough and we will run your own supplier invoices, purchase orders and receipts through InvoiceIQ AP.