Controls and governance
AP automation controls
and a full audit trail
A person approves every posting, every bill must equal its invoice, and every action is on record.
The question: What controls should AP automation have?
The short answer
AP automation should never be a black box that posts money. InvoiceIQ AP by Analytos keeps a person approving every posting, refuses any bill that does not equal its invoice, runs rules in a restricted sandbox rather than calling a model at posting time, versions every rule with rollback, and records every posting attempt, including refusals, with who clicked it and why.
The controls
| Control | What it guarantees |
|---|---|
| Human approval | Every posting has a named approver |
| Golden rule | The composed bill equals the invoice, or the post is refused; cannot be switched off |
| Sandboxed rules | No imports, network, filesystem, clock or randomness at posting time |
| Backtesting | Rules must reproduce past documents before they activate |
| Versioning | Every rule and policy change is versioned with one-click rollback |
| Posting Log | Every attempt, posted or refused, with approver, policy and ERP link |
| Match report on the bill | The ERP record carries the same exceptions InvoiceIQ AP raised |
Is this a fit?
A good fit when
- Auditors ask why a line was coded a certain way
- Controllers need to show their working
Evidence
- CapabilityAll controls listed above ship in the product today.
How we label claims: evidence and claims policy.
Frequently asked
questions
No. AI reads documents and helps write rules at authoring time. At posting time, approved rules run deterministically and a person approves.
Yes. Each coded line records which rule and which lookup answered.
In your environment and your database. You own the code.
See InvoiceIQ AP on your own documents
InvoiceIQ AP by Analytos: ai accounts payable automation. A walkthrough starts with your real supplier invoices, purchase orders and receipts.