Non-PO invoices
Non-PO invoice
automation, controlled
Utilities, rent and subscriptions coded by your own rules, with the same duplicate and total checks.
The question: How do I automate non-PO invoices?
The short answer
Non-PO invoices such as utilities, rent, subscriptions and professional fees have no order to match, so the risk moves to coding and duplicates. InvoiceIQ AP by Analytos codes them to GL, class and department from vendor rules your team writes in plain English, marks the order and receipt checks not applicable, and still runs the duplicate guard, the total check and your own conditions.
How it works
- Step 1
Identify the vendor
By a fingerprint of the invoice layout.
- Step 2
Read the signals
Meter numbers, sites, cost centres or job codes, wherever the vendor prints them.
- Step 3
Code each line
GL, class and department resolved independently by fixed value, lookup, keyword or the line itself.
- Step 4
Check
Duplicate guard, total check and your own rules.
- Step 5
Approve and post
Into the non-PO ready folder, then to the ERP.
Controls
- Coding rules must reproduce stored example invoices before they activate
- Unknown vendors are left alone, not guessed
- An uncategorised product goes on the watchlist
Is this a fit?
A good fit when
- Recurring vendors with repeatable coding
- Coding that depends on site, meter or job
Not the right tool when
- One-off invoices from vendors you will never see again (review by hand)
Evidence
- CapabilityDedicated non-PO policy tier with the duplicate guard and total check always on.
How we label claims: evidence and claims policy.
Frequently asked
questions
Your AP lead or controller, in plain English. The rule is tested on past invoices before it goes live.
The fingerprint changes and the invoice is sent to review rather than coded with a stale rule.
Yes. Import from Excel, CSV or pasted text; the mapping is proposed and a person confirms it.
See InvoiceIQ AP on your own documents
InvoiceIQ AP by Analytos: ai accounts payable automation. A walkthrough starts with your real supplier invoices, purchase orders and receipts.