Drop-ship invoicing
Drop-ship invoice
automation
When a vendor ships straight to your customer, one approval updates both the purchase and the sale.
The question: How can I automate drop-ship invoice workflows?
The short answer
In a drop ship the vendor ships straight to your customer, so there is no warehouse receipt to release the vendor bill and no fulfilment to release the customer invoice. With InvoiceIQ AP and AR by Analytos together, the vendor’s invoice or shipment confirmation becomes the evidence for both: one approval writes the item receipt onto the purchase order and the item fulfilment onto the sales order.
- PO exists
- Vendor identity
- Price within 2%
- Quantity ≤ received
- Not already billed
How it works
- Step 1
Receive the vendor document
The vendor invoice or shipment confirmation for a drop-shipped order.
- Step 2
Cross-check
The purchase order and the linked sales order are checked against each other before anything is written.
- Step 3
Approve once
One approval writes the receipt and the fulfilment, dated when the vendor shipped.
- Step 4
Bill and invoice
The vendor bill can post and the customer invoice can be raised the same day.
Controls
- Partial shipments are flagged; only what shipped is billed
- The vendor’s price never reaches the customer invoice
- All four ERP documents reverse together
Is this a fit?
A good fit when
- You drop-ship regularly and both records stall today
- You run both InvoiceIQ AP and AR
Not the right tool when
- You use only one of the two products (drop ship needs both)
Evidence
- CapabilityDrop-ship composition module, available when AP and AR are both deployed.
How we label claims: evidence and claims policy.
Frequently asked
questions
Yes. A drop ship is a payable and a receivable on one shipment.
The date the vendor actually shipped.
See InvoiceIQ AP on your own documents
InvoiceIQ AP by Analytos: ai accounts payable automation. A walkthrough starts with your real supplier invoices, purchase orders and receipts.