Inbox & posting
Run the queue,
not the inbox
Invoices arrive from your mailbox once, wait in a shared queue, and every posting is logged.
Operations
The parts that run themselves
between the hard parts
Exactly-once email intake
A Microsoft 365 or IMAP mailbox is polled continuously. A message-id ledger and a received-time watermark mean an invoice is never ingested twice — even if someone opens the mail in Outlook first — and mailbox history is never back-ingested on day one.
A routed, shared inbox
Non-PO ready, review and processed; PO ready, review, pending receipt and processed; statements, receipts, credits and prepayments. Held server-side, so it is the team’s queue, not one person’s browser.
A nightly PO-receipt job
Re-checks invoices waiting on goods, advances any whose order is now received, marks the overdue ones, and emails the PO originator. Movements appear in the in-app notification bell.
The Posting Log
Every attempt, posted or failed, with who clicked it, the billing path, the policy, and either the ERP bill link or the failure reason.
Plain-English ERP errors
Duplicate reference, inactive item with the exact navigation path to fix it, closed accounting period, subsidiary mismatch — raw ERP failures translated into AP guidance.
Nothing posts on its own
Every posting is a person approving a decision the system has already shown its working for. Approve in the inbox; the adapter posts; the golden rule is enforced one final time.
The receivables twin
The AR inbox works the same way
Every bill of lading files itself as Ready to Invoice, Needs Review, Pending Fulfilment or Already Invoiced, with the reason on the card. The customer invoice is previewed exactly as it will land in the ERP, with every warning shown, before anyone approves it.
Accounts ReceivableAnalytics
Ask the invoice warehouse a question
Natural-language analytics over everything that has been read: anomalies, forecasts, month and vendor comparisons, GL breakdowns, with generated charts.
Point a mailbox at it
We will connect a shared mailbox in the walkthrough and watch the first invoice arrive coded.