InvoiceIQ AR by Analytos
AI Accounts Receivable
Automation
InvoiceIQ AR by Analytos turns shipping documents into customer invoices priced from the sales order, the day the goods ship.
What it is
InvoiceIQ AR by Analytos automates the invoicing step of accounts receivable for businesses that ship goods, such as manufacturers and distributors. It reads a bill of lading or shipment confirmation, matches it to the sales order and item fulfilment in the ERP, and raises the customer invoice priced from the order, so invoices go out the day the goods ship. It does not run collections or cash application.
Category: AI Accounts Receivable Automation. Developed by Analytos.
Who it is for
- ManufacturersShipping goods against sales orders and invoicing from the paperwork.
- DistributorsOrders that ship in several loads, sometimes drop-shipped.
- AR and billing teamsPeople keying invoices from bills of lading today.
- ControllersWho need every invoice line backed by a recorded shipment.
1
source of truth for price: the sales order
10
checks run before a customer invoice can post
2
checks that block outright: fulfilment required, shipped ≤ fulfilled
0
BOLs invoiced twice: each posting draws the order down
Product facts, not customer results.
How it works
Shipment → match
→ price → approve → post
Shipment document
A bill of lading or shipment confirmation, uploaded on AR Scan.
Read
Items, quantities, ship date, carrier, sales-order number and customer.
Find the order
Pulled live from your ERP, paired on SKU, with what remains to invoice.
Match
Against the sales order and the item fulfilment, 3-way by default.
Invoice and post
Priced from the order, previewed, approved, posted; the order is drawn down.
Problems it solves
Where receivables are delayed first
Invoiced late
Goods ship Monday; the invoice goes out next week because someone has to notice first.
Invoiced wrong
Billed from the order instead of what left, or at a price typed from the shipping paperwork.
No proof it shipped
When a customer disputes the bill, the answer has to be a document, not a memory.
Capabilities
What InvoiceIQ AR does
Built for businesses that move physical goods
| Real-world situation | What InvoiceIQ AR does |
|---|---|
| Orders that ship in loads | Each BOL invoices only what shipped; the order stays open for the rest. |
| Paperwork with its own prices | Ignored; every price comes from the sales order. |
| Over-shipments | Invoiced and flagged for review, never silently dropped. |
| Goods billed that never left | Blocked: no recorded fulfilment, no invoice. |
| Revenue coding | Taken from the order line, plus tax. |
Matching
2-way and 3-way matching,
pointed the other way
- PO exists
- Vendor identity
- Price within 2%
- Quantity ≤ received
- Not already billed
All three have to agree before the invoice can go out.
2-way match
“Is this the invoice they agreed to?”
Compares the invoice against the order. Same items, same quantities, the price they signed up for? Then it can go out. It cannot tell you whether anything shipped — so it suits retainers and renewals.
3-way match
“…and did it actually leave?”
Adds the item fulfilment. Ordered, shipped and billed all have to agree before the invoice is raised. Ship part of the order and only that part is billed; the remainder invoices itself when it goes.
What InvoiceIQ AR does not do
InvoiceIQ AR automates the invoicing step. It is not an order-to-cash suite.
- Collections and dunning
- Cash application and remittance matching
- Customer AP-portal submission
- Credit management and payments
Integrations supported today
| System | Status |
|---|---|
| InvoiceIQ demo ERP | Built and verified end to end |
| QuickBooks | Adapter in progress |
| Oracle NetSuite | Live for AP; AR adapter to be scoped |
| SAP, Oracle, Dynamics, Infor, Epicor | Not built; one adapter against the same model |
Security and governance
- A person approves every invoice after a preview
- Fulfilment-required and shipped ≤ fulfilled checks block, not warn
- Every Generate attempt, posted or refused, on the Posting Log
- Deployed in your environment; you own the code
Evidence
- CapabilityBuilt and verified end to end on the InvoiceIQ demo ERP. Not yet live with a customer; we are taking design partners.
- TargetCustomers invoiced within 1–2 days of the shipment document arriving: a proposal target, not a measured result.
InvoiceIQ AR knowledge hub
Answers to the questions
accounts receivable teams ask
Frequently asked
questions
InvoiceIQ AR by Analytos automates the invoicing step of accounts receivable for businesses that ship goods, such as manufacturers and distributors. It reads a bill of lading or shipment confirmation, matches it to the sales order and item fulfilment in the ERP, and raises the customer invoice priced from the order, so invoices go out the day the goods ship. It does not run collections or cash application.
It runs on the same engine but is a separate product: customer invoices out, instead of supplier bills in.
No. It automates invoicing from shipments. Collections and cash application stay with your ERP or a dedicated tool.
It is built and verified end to end on our demo ERP, and we are taking design partners.
The sales order, always.
The InvoiceIQ demo ERP today; QuickBooks is in progress; others are one adapter against the same model.
Ready to stop invoicing late?
Let the shipment raise the invoice, so your team can do the accounting.
Contact us
Talk to us about
InvoiceIQ AR
We are taking design partners. Book a walkthrough and we will run your own shipping documents and sales orders through InvoiceIQ AR.